Membership Coordinator | Omega
Core Staff

Reports to: Annual Fund and Membership Manager

Omega is committed to building and strengthening a culture of philanthropy throughout campus-based and online experiences. The Omega membership program is a critical engagement experience in supporting this culture.

The Membership Coordinator plays an integral role in attracting, engaging and retaining Omega members. The Membership Coordinator will work closely with the Membership Team to execute the organization’s membership strategy and will be responsible for coordinating the implementation of membership activities online and in person. The Membership Coordinator will be responsible for coordinating membership communications and content. Additionally, the Membership Coordinator will assist members, in person and online, with day-to-day needs, including facilitating member benefit usage. The Coordinator, in partnership with other departments and with the direction of the Annual Fund and Membership Manager, will be responsible for managing the data and processes related to membership recruitment and retention, including tracking and reporting.



Core Staff benefits include health, dental, vision, life insurance, 403B plan, holidays, vacation, sick, and personal days.  In addition, core staff enjoy use of campus property (lake/beach, sauna, tennis & basketball courts, the hiking trails and the sanctuary), can attend all optional classes that are offered to program participants as well as select over 1,500 specially designed classes that are offered only to the staff community.  Core staff receive a complimentary catalog workshop as well as discounts on other catalog workshops, discounts in the Café, Omega Store, and Wellness Center.  When campus is open, we are happy to extend complimentary lunch in the dining hall to staff when they are at work.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Interest in and passion for membership or community-building programs
  • Excellent verbal communication skills; able to clearly present ideas and information
  • Experience coordinating and managing content and communications across multiple channels
  • Project management experience that includes coordinating organizational stakeholders and managing multiple projects, deliverables, and deadlines
  • Aptitude for requesting, synthesizing, and interpreting data
  • Extreme attention to detail and outstanding organization skills
  • Strong time management skills; diligent work ethic with a desire to expand skill set while consistently learning
  • Collaborative team player able to integrate with diverse internal groups
  • Ability to think quickly and prioritize appropriately
  • Proactive, creative, and self-starter
  • Understanding of the content of Omega’s workshops
  • Awareness and understanding of trends and development in the holistic education field
  • Alignment with Omega’s mission, goals, and core values
  • Proficiency in Microsoft office suite, particularly Word and Excel and familiarity with at least one email management software program

Preferred Education and Experience:

  • Bachelor’s degree
  • 1-3 years work or commensurate experience in program support and member service.
  • Familiarity with use of social media sites that include, but are not limited to, Facebook, Twitter, Instagram, YouTube, LinkedIn, and Pinterest


Essential Duties and Responsibilities: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

  • Working with the Membership Team, the Development Department, and specifically the Annual Fund and Membership Manager, support the implementation and ongoing maintenance of a comprehensive strategy designed to increase member engagement, resulting in the retention of existing members and the recruitment of new members.
  • Coordinate regular print and electronic communications, such as email, related to a member’s status, renewal, etc.
  • Manage data collection, tracking, and reporting that will support the ongoing assessment and enhancement of member recruitment and retention plans, including member engagement and satisfaction as it impacts membership retention.
  • Coordinate the logistics of carrying out membership benefits on campus and online by working across the organization with relevant departments. Examples include: ensuring that profit center discounts are accessible and that special on-campus events for members are coordinated and executed smoothly. Additionally, this person would help solve problems for members visiting campus.

Work Details:

  • This position functions in Omega’s administrative offices on the Omega campus.
  • Physical demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand, as necessary. Office workers aren't expected to perform heavy lifting regularly, but they may be expected to lift a box of paper or similar item, which weighs approximately 20 pounds. There will also be the regular expectation of visiting various locations across campus, requiring some degree of walking.
  • This is a full-time position.
  • The typical days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. Schedule is likely to be amended for supporting select activities, including evening or weekend hours, particularly during the Omega season (currently May – October).


How To Apply: 


After carefully reviewing the requirements above qualified individuals are invited to apply. A resume and well-crafted cover letter should be attached that serves as an introduction and includes following:

  • Two writing samples
  • What are your salary requirements? (Feel free to state a range.)



Applicants with disabilities may be entitled to reasonable accommodations to assist in completing this application to the extent required by applicable law. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing undue hardship on Omega, such as providing an application with larger font for applicants with impaired vision. Please inform Omega’s People & Culture Department if you need assistance completing any forms or participating in the application process at

Omega Institute is an equal opportunity employer.
We seek diversity within our staff that reflects the diversity of the communities we serve.